INTERNEWS – PHILIPPINES: FINANCE AND ADMINISTRATION ASSOCIATE

Reporting to the Finance and Administration Officer – Philippines, this role will provide complex financial and administrative support to programmatic and administrative activties in Manila, Philippines office. The ideal candidate for this role will have a strong eye for detail, exemplary organizational skills, and three to five years of prior experience providing complex financial and administrative support.

SCOPE OF WORK

Finance (75%)

  • Maintain petty cash, including preparation of  petty cash vouchers, replenishment of petty cash expenses, and maintenance of the logbook of petty cash expenses;
  • Prepare check vouchers, making all payments and expenses after ensuring budget availability;
  • Encoding vouchers in Internews’ accounting programs, recording expenses using appropriate accounting codes and filing supporting documents;
  • Request and arrange wire and transfer for subawards;
  • Statutory reports: process the annual registration of books, annual registration of the company, preparation and filing of all withholding tax and income reports;
  • Prepare monthly Account Reconciliation of the General Ledger;
  • Prepare monthly Budget Utilization Report;
  • Prepare other monthly reports, including: balance sheet, income statement, and cash flow statement in compliance with funder requirements and Internews’ internal policies and procedures;
  • Prepare required documentation for internal and external audits;
  • Prepare monthly payroll details for payroll preparation based on submitted activity reports;
  • Assist in the preparation of all procurement requests for goods and services as needed for both general operations and activity implementation;
  • Coordinate with the Global Security Team on procurement of office lease and travel as needed;
  • Maintain an updated list of all vendors: suppliers of goods; consultants; employees; current contracts; and pending payments;
  • Purchase supplies and services for local operations and programmatic activities;
  • Assist in reviewing financial reports and invoices for partners on an as-needed basis;
  • Assist in reviewing subgrantees’ compliance with modification and realignment to contracts on an as-needed basis; and
  • Conduct site visits and desk audits of selected subgrants, as needed.

Other (25%)

  • Arrange all travel logistics for local and visiting staff and consultants, including visa support as needed;
  • Facilitate local transportation for staff attending offsite meetings and events;
  • Work with regional Information Technology department to maintain IT needs of the local office;
  • Provide technical assistance as needed and requested by partners;
  • Calculate employee vacation, holiday and sick leave allowance and maintain records;
  • Assist in documentation of all available benefits from Social Security (SS), Philippine Health Insurance Corporation (PHIC), and Home Development Mutual Fund (HDMF); and
  • Other activities as assigned by the Finance and Administration Manager.

QUALIFICATIONS 

  • Bachelor’s degree in accounting
  • A minimum of three to five years’ experience in finance- and administration-related work
  • At least two years of experience in tax compliance
  • At least two years of experience in Dole compliance
  • Experience in general accounting, budgets, cash flow, and preparing financial reports
  • Experience using accounting software; willing to learn new and proprietary computer applications as required
  • Professional proficiency in English (written and spoken)
  • Highly organized and process-driven
  • Strong attention to detail

Please, apply here.