Programme Assistant

Rory Peck Trust seeks to hire a Programme Assistant who will sit within the Assistance team of the Trust..

The priority of the Programme Assistant is to research and verify applications for assistance and training, distribute financial grants, and training bursaries to journalists in line with the Trust’s criteria, and maintain the Trust’s relationship with partners. You will work in close collaboration with the Assistance Manager and with other case officers across the Journalists in Distress Network.

Responsibilities

• Research and verify cases in line with RPT protocol. Liaise with grant applicants, their families, referees, or partner organisations in the preparation and verification of case reports.
• Assess the size of the grant in relation to need and locality, and identify the most efficient ways of distributing grants in relation to bank and transfer agreements.
• Ensure all required documentation is received and that case information is kept up-to-date with meticulous record keeping.
• Processing applications and administering bursaries as appropriate, in line with RPT criteria and protocol.
• Liaise with grant applicants, referees, and partner organisations in assigning bursaries and log payment instructions.
• Assess the size of the bursary in relation to the HEFAT course selected, and confirm course registration and completion.
• Ensure monitoring and evaluation are completed in a timely manner, keeping up-to-date records.
• Additional administrative tasks are needed.
• Provide logistical support to training participants, trainers, and staff, including international and domestic travel and accommodations.
• International travel may be required to support the Training Manager in the delivery of RPT’s training initiatives overseas.
• Maintain and update spreadsheets to track invoices; bursaries allocation and grant payments.
• Execute and ensure all contracts and MOUs are complete and up-to-date.
• Maintain and nurture relationships with the Trust’s existing network and partners, including civil society actors, media organisations, academia, and media freedom organisations.
• Where relevant, represent the Trust at meetings, forums, roundtables, and conferences internationally and within the United Kingdom. There is an expectation that the chosen candidate will be available to travel abroad on behalf of the trust.
• Monitor political situations and alerts concerning journalists and advise colleagues on freelance-specific emerging regional, and country-specific priorities, patterns, and challenges.

Essential qualifications

• Education to graduate level.
• Fluency in English, both written and spoken.
• Proficiency in other languages, both written and spoken (Arabic or French)
• Proven research experience: ability to analyse and interpret complex information.
• Ability to communicate in a clear way with people at different levels and in different locations.
• Proven attention to detail and record keeping.
• Ability to prioritise tasks and work independently.
• Ability to coordinate participant needs and match them with training providers.
• Proven data management skills: ability to keep meticulous records.
• Ability to communicate in a clear way with people at different levels and in different locations.

How to apply

The deadline for applications is 12 July, 2024. To learn more about this position and apply, please click here.