Program Associate, Information & Media Practice

IREX seeks to hire a Program Associate who will support programming in the Information & Media Practice. Program topics may include media development, media and information literacy, media research, and journalist security.

The Program Associate will support reporting, financial management, procurement and the sub granting process. There will be regular communication with the IREX program teams at HQ and in the field.

Responsibilities

• Administrative, financial, and programmatic support for projects in Information and Media Practice as needed.
• Tasks may include drafting or copyediting internal/external programmatic report drafts, travel and logistical arrangements, check requests, financial report reviews and contributing to internal and external communications initiatives.
• Working closely with consultants, subgrantees, and partners, including regular communication, drafting agreements, and tracking payments and deliverables per relevant policies.
• Lead programmatic file and data management as needed.
• Support desk research as needed.
• Contribute to monitoring and evaluation and data management.
• Communicate regularly with HQ teams and relevant field offices.
• Communication with consultants, subgrantees, and other partners as assigned.
• Copyedit or draft program reports, curriculum related materials, and communications products, as assigned.
• Contribute to new business development efforts, if assigned.
• Assist in developing program material, including research and design of training workshops and training manuals, as assigned.
• Review financial reports.
• Prepare contracts and other procurement documents as needed.
• Prepare payment requests in IREX financial systems.
• Assist with subgrant management process.
• Assist with consultant agreements, logistics, and payments.
• Process and maintain procurement and financial records; review payment requests and invoices for accuracy and compliance.
• Assist with hiring process for field staff and consultants as necessary.
• Coordinate travel arrangements and expense reporting for reconciliation and reimbursement.

Qualifications

• Bachelor’s Degree.
• 1+ years of work experience may include internships or part-time job or combination of both.
• Proven experience managing multiple administrative tasks in a demanding, time sensitive work environment.
• Knowledge of and experience with monitoring and evaluation and data collection is preferred.
• Responsible, detail-oriented, organized, strong time management skills, and good work-ethic.
• Ability to effectively communicate with consultants, subgrantees, or other partners.
• Fast-learner that can take initiative of tasks.
• Demonstrated ability to work both independently and collaboratively.
• Proactive and comfortable with contemporary digital platforms for collaboration and communication.
• Proficient in Microsoft Office products, including and especially Excel.
• Clear, succinct and compelling communication skills, both oral and written.
• Outstanding interpersonal and intercultural skills.
• Speaking, reading and writing proficiency in English required.
• Experience in using Photoshop, Microsoft Publisher, Adobe Illustrator, and/or other design and image processing software preferred.
• Must demonstrate valid proof of unrestricted authorization to work in the United States.

How to apply

To learn more and apply, please click here.