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Internews Grants and Contracts / Subgrants Analyst

ABOUT THE OPPORTUNITY

The Grants and Contracts / Subgrants Analyst (GCA/SGA) reports to the Director of the Grants and Contracts Department and supports overall administration of proposals, awards, acquisition contracts and procurements of goods, and assistance subawards, including pre-award due diligence and analysis, subgrant award execution, and post-award monitoring, in compliance with prime funder requirements and Internews policy. As an administrative support position, Grants and Contracts / Subgrants Analyst role also requires excellent written communication that provides friendly, supportive, creative solutions and guidance to programmatic counterparts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Grants and Contracts Analyst

  • Reviews, edits, and submits funding proposals/applications in compliance with funder requirements and Internews policy.  Note: this position does not write proposals – the GCA ensures that proposals are compliant with the funders’ content, formatting, and regulatory requirements and limitations, as well as Internews’ policies.
  • Analyses proposal budgets for accuracy, completeness, and compliance with funder requirements and Internews policy.
  • Communicates with funders regarding negotiation of award terms and conditions, award modifications, and approvals, as required.
  • Conducts and documents analysis of proposed procurements for compliance with funder requirements and Internews policy requirements, including cost reasonableness and allowability.
  • Drafts and, within delegated authority threshold, approves service contracts and amendments.
  • Establishes and maintains proposal, award, project, and procurement records in Internews’ Enterprise Resource Planning (ERP) platform, including significant data entry responsibilities.
  • Establishes and maintains proposal, award, project, and procurement files in Internews’ digital auditable records, setting and managing access permissions.
  • Provides expert guidance to program staff and operational departments on funding award compliance issues, communicating complex considerations, regulations, and solutions in a clear and concise manner.
  • Prepares procurement documentation for audits.
  • Serves as/supports point of contact for procurement audit issues.
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values
  • Other duties as assigned.

Subgrants Analyst

  • Conducts risk and capacity assessments of potential subrecipients and formulates and applies informed subgrant agreement risk-mitigation provisions.
  • Conducts and documents analysis of proposed subgrants for compliance with funder requirements and Internews policy, including cost reasonableness and allowability.
  • Drafts and, within delegated authority threshold, approves subgrant agreements and modifications.
  • Tracks and files subgrant-related data and files in Internews systems.
  • Reviews and tracks subgrant financial reporting; Investigates financial discrepancies or deficiencies.
  • Communicates with and provides expert guidance to program staff on subgrant monitoring/compliance issues, communicating complex ideas, regulations, etc. in a clear and concise manner.
  • Provides training to program staff on subgrant administration.
  • Conducts and documents analysis of proposed Project Administered Subgrant Strategy (PASS) for compliance with funder requirements and Internews policy.
  • Drafts PASS documents and modifications to delegate subgrant administration authority to project teams.
  • Maintains/tracks site visit reports.
  • Conducts desk audits of select subgrants.
  • Tracks subrecipient audit, vetting, and indirect cost rate compliance.
  • Facilitates subgrant close-out process.
  • Submits Federal Financial and Accounting Transparency Act (FFATA) reports to Federal Government.
  • Manages non-programmatic reporting data related to subgrants including: cost share, host government taxes, financial status, year-end subgrant cash, contributes to monthly subgrant accrual process, etc.
  • Prepares subgrant documentation for audits.
  • Serves as/supports point of contact for subgrant audit issues.

QUALIFICATIONS OF SUCCESSFUL CANDIDATE

  • Understanding of and experience with administration of US Government (USG) grants, cooperative agreements and contracts; experience with US Agency for International Development (USAID) awards highly desirable.
  • Experience with administrative systems of international Non-Governmental Organizations (highly desirable).
  • Experience monitoring recipients of USG and other funding sources (highly desirable).
  • Experience in administration of procurement of goods and services, including development and evaluation of RFPs/RFQs (helpful).
  • Excellent writing and editing skills.
  • Excellent communication skills.
  • Excellent critical analysis skills.
  • Creative and cooperative problem-solving skills for complex situations.
  • Advanced computer skills. Proficiency in current versions of MS Office with emphasis in Excel.
  • Strong database management skills.
  • Strong organizational skills and attention to detail.
  • University degree OR equivalent professional experience.
  • Demonstrated understanding of and commitment to upholding Internews’ Core Values.

Full information can be found here: https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=INTERNEWS&cws=38&rid=1297


For more job vacancies, please visit the GFMD Jobs and Other Opportunities Page.

Deadline: Ongoing

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