Internews Grants and Contracts / Subgrants Analyst

ABOUT THE OPPORTUNITY

The Grants and Contracts / Subgrants Analyst (GCA/SGA) reports to the Director of the Grants and Contracts Department and supports overall administration of proposals, awards, acquisition contracts and procurements of goods, and assistance subawards, including pre-award due diligence and analysis, subgrant award execution, and post-award monitoring, in compliance with prime funder requirements and Internews policy. As an administrative support position, Grants and Contracts / Subgrants Analyst role also requires excellent written communication that provides friendly, supportive, creative solutions and guidance to programmatic counterparts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Grants and Contracts Analyst

• Reviews, edits, and submits funding proposals/applications in compliance with funder requirements and Internews policy.  Note: this position does not write proposals – the GCA ensures that proposals are compliant with the funders’ content, formatting, and regulatory requirements and limitations, as well as Internews’ policies.
• Analyses proposal budgets for accuracy, completeness, and compliance with funder requirements and Internews policy.
• Communicates with funders regarding negotiation of award terms and conditions, award modifications, and approvals, as required.
• Conducts and documents analysis of proposed procurements for compliance with funder requirements and Internews policy requirements, including cost reasonableness and allowability.
• Drafts and, within delegated authority threshold, approves service contracts and amendments.
• Establishes and maintains proposal, award, project, and procurement records in Internews’ Enterprise Resource Planning (ERP) platform, including significant data entry responsibilities.
• Establishes and maintains proposal, award, project, and procurement files in Internews’ digital auditable records, setting and managing access permissions.
• Provides expert guidance to program staff and operational departments on funding award compliance issues, communicating complex considerations, regulations, and solutions in a clear and concise manner.
• Prepares procurement documentation for audits.
• Serves as/supports point of contact for procurement audit issues.
• Understanding of and demonstrated commitment to upholding Internews’ Core Values
• Other duties as assigned.

Subgrants Analyst

• Conducts risk and capacity assessments of potential subrecipients and formulates and applies informed subgrant agreement risk-mitigation provisions.
• Conducts and documents analysis of proposed subgrants for compliance with funder requirements and Internews policy, including cost reasonableness and allowability.
• Drafts and, within delegated authority threshold, approves subgrant agreements and modifications.
• Tracks and files subgrant-related data and files in Internews systems.
• Reviews and tracks subgrant financial reporting; Investigates financial discrepancies or deficiencies.
• Communicates with and provides expert guidance to program staff on subgrant monitoring/compliance issues, communicating complex ideas, regulations, etc. in a clear and concise manner.
• Provides training to program staff on subgrant administration.
• Conducts and documents analysis of proposed Project Administered Subgrant Strategy (PASS) for compliance with funder requirements and Internews policy.
• Drafts PASS documents and modifications to delegate subgrant administration authority to project teams.
• Maintains/tracks site visit reports.
• Conducts desk audits of select subgrants.
• Tracks subrecipient audit, vetting, and indirect cost rate compliance.
• Facilitates subgrant close-out process.
• Submits Federal Financial and Accounting Transparency Act (FFATA) reports to Federal Government.
• Manages non-programmatic reporting data related to subgrants including: cost share, host government taxes, financial status, year-end subgrant cash, contributes to monthly subgrant accrual process, etc.
• Prepares subgrant documentation for audits.
• Serves as/supports point of contact for subgrant audit issues.

QUALIFICATIONS OF SUCCESSFUL CANDIDATE

• Understanding of and experience with administration of US Government (USG) grants, cooperative agreements and contracts; experience with US Agency for International Development (USAID) awards highly desirable.
• Experience with administrative systems of international Non-Governmental Organizations (highly desirable).
• Experience monitoring recipients of USG and other funding sources (highly desirable).
• Experience in administration of procurement of goods and services, including development and evaluation of RFPs/RFQs (helpful).
• Excellent writing and editing skills.
• Excellent communication skills.
• Excellent critical analysis skills.
• Creative and cooperative problem-solving skills for complex situations.
• Advanced computer skills. Proficiency in current versions of MS Office with emphasis in Excel.
• Strong database management skills.
• Strong organizational skills and attention to detail.
• University degree OR equivalent professional experience.
• Demonstrated understanding of and commitment to upholding Internews’ Core Values.

Full information can be found here: https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=INTERNEWS&cws=38&rid=1297

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