Internews: Business Manager- Global Technology Programs

Under the supervision of the Vice President of Global Technology Programs, the Business Manager’s primary responsibility is monitoring, supporting, and analyzing the program portfolio’s financial performance and operations. The Business Manager will lead the Business Operations Team (BOT). The team will be responsible for providing financial and operational support to the Global Technology programmatic team.

Essential Duties and Responsibilities include the following.

Programmatic (60%)

• Provide analytical/financial support to the VP of Global Tech Programs;
• Lead the tracking of program budgets and provide analysis for department in conjunction with the BOT;
• Track staff Level of Effort (LoE) allocations across programs and indirect funding and provide LoE analyses as needed by the VP and Directors;
• Liaise with field accountants, country managers, and other business managers to improve internal policies and procedures;
• Assist program staff with proposal budget development for new and existing projects and modifications of current budgets;
• Assist VP with compiling regular reports and analysis to management;
• Support VP, Regional Directors, and Project Directors in start-up phases of new projects including launch and admin and operations systems-building;
• Develop and monitor the portfolio’s subgrants and contracts in conjunction with the Senior Grants Associate;
• Significant communication and interaction with program teams is expected to assist and review business operations, technical launch and close out of programs and provide financial and operational training as needed;
• Communicate deliverables and requests with program staff, both written and spoken;
• Provide budget authority for subgrants, procurements, and other payments;
• Approve budgets for programs that will be jointly implemented, i.e. Resource Sharing Agreements and other shared cost instruments for projects conducted with European funding;
• Support capacity building and mentoring to GTP partners on key business management themes as other duties allow.

Corporate (40%)

• Work closely with VP on overall strategy and vision for the department;
• Lead analysis and strategic planning around organization-level operations to advance strategic goals for integration;
• Serve as lead liaison to Operations department with assistance from other members of the BOT;
• Supervise the department Senior Business Associate and Senior Grants Associate;
• Provide dotted line supervision to the Global Tech Hub Programme Associate;
• Monitor and resolve financial obligation issues with funders;
• Prepare advanced financial analysis & reporting utilizing accounting system (Unit 4 ERP), including working with the Senior Director of Budgeting and Internal Reporting to forecast expenses for the portfolio;
• Developing the department’s indirect budget in coordination with the VP;
• Approve other cash funding requests prepared by program staff and other members of the BOT;
• Review and approve recode requests prepared by program staff and other members of the BOT;
• Provide necessary program support during project and office start-up and close-out;
• Serve as key liaison and issue escalation point with business administration departments;
• Support implementation of policies, procedures and audit finding responses;
• Procurement documentation prep and submission to GC (bids, PO requisition form):
  • Coordinate funder prior approval where applicable;
• Subgrants – Oversee or directly perform the following tasks depending on program needs:
  • Direct budget/ agreement negotiation with subrecipient (calls and emails);
  • Follow up with subrecipient to get responses;
  • Follow up with Programs to get responses related to subgrant SOWs and budgets;
  • Perform initial review of narrative and financial reports;
  • Direct report/ payment clarification/ negotiation with subrecipient
  • Follow up with programs to get field approval of subrecipient narrative reports
  • Payment request/ WTR
• Prepare budget modifications as needed;
• Create Cost Share Tracking – document for Grants and Contracts.  Reconcile field tracking and ERP tracking;
• Coordinate with Grants and Contracts on request for obligations or other mods to awards;
• In all duties, an understanding of and demonstrated commitment to upholding Internews’ Core Values.

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