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Development Assistant for Icfj

Status: Open

Deadline: Ongoing

The Development Assistant provides crucial support for ICFJ’s fundraising initiatives in three major ways: maintaining an accurate donor database, drafting and sending donor communications and assisting with event logistics. This includes support for special campaigns and outreach efforts, both online and off, producing high-quality correspondence and e-blasts that will help generate contributions.



  • Input and update accurate donor and prospect information in Salesforce
  • Run reports in Salesforce
  • Organize and maintain department information in Google Drive, Salesforce and Sharepoint
  • Collect and analyze background information to support grant proposals and reports


  • Draft donor correspondence, including acknowledgement letters, templates, receipts and customized donor correspondence
    • Record letters in Sharepoint and update donor records in Sharepoint
    • Track follow-up letters from meetings with funders, potential donors, board members, and other supporters
    •  Assist in managing the correspondence process for the department, including copying, scanning, filing and mailing


    • Assist with the production of cultivation and fundraising events including, but not limited to: drafting invite lists, creating invitations or e-blasts, coordinating with vendors, assisting in producing event materials, and other tasks as needed
    • Conduct research on prospects, guests, donors, foundations and any groups that would be of interest to ICFJ
      • Assist in Sponsor Management by:
      •  Updating sponsors payment statuses
      •  Ensuring all materials are gathered from sponsors
      • Providing  sponsors with the information they need to partake in the event
      •  Create and update mailing lists for mass mailings (Examples: Annual Tribute invite & Annual Review)
      • Produce donation reports and analyses on fundraising and cultivation events


    • Maintain financial records in Salesforce and SharePoint and coordinate donor data with the Finance department
    • Draft and submit invoices, expense reports, credit card reconciliations and receipts
    • Produce weekly donation reports for team to review

Department Activities

    • • Schedule meetings
    • • Arrange travel, transportation and lodging as needed

Perform other organizational and administrative duties as assigned and as appropriate to the workload and needs to ICFJ and its effective operation.


    • Demonstrated success in providing support for events
    • Strong organizational skills with a proven track record of collaboration
    •  Excellent communication skills, both written and oral; and outstanding attention to detail
    •  Flexible and adaptable style
    • A professional and resourceful style; the ability to work independently and as a team player, to take initiative, and to manage multiple tasks and projects at a time
    • High energy and passion for ICFJ’s mission of mobilizing private support for great journalism and journalists
    • Experience in helping cultivate relationships with donors a plus
    • Diversity, Equity, and Inclusion: Apply best practices of Diversity, Equity, and Inclusion strategies, systems, policies, and procedures; ability to work and communicate successfully with people from diverse racial, ethnic, cultural, and socio-economic backgrounds.

Qualifications and Requirements

    • Bachelor’s degree required
    • Minimum of two years of experience in providing quality project support
    •  Knowledge and experience with database systems
    • Outstanding attention to detail
    • Ability to multitask
    • Strong writing skills
    • Basic HTML skills and communication platform design skills

Please, find more information and apply here.

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