Program Assistant

ICFJ is looking to add to its Washington, DC-based staff by hiring a Program Assistant to work in the Programs Department.

The Program Assistant is responsible for supporting and assisting the senior program staff as needed and acting as a full and active member of the program team to ensure that ICFJ maintains the highest standard of quality and efficiency in all of its projects. This is a hybrid position and requires candidates to be based in the Washington, DC area, with authorisation to work in the United States.

Responsibilities

• Providing logistical support to program participants, trainers, and staff including international and domestic travel and accommodations
• Communicating and liaising with vendors, clients, sub-grantees and consultants
• Coordinating orientation programs for program participants
• Assisting with program finances: tracking financial reports and payments to participants, consultants and sub-grantees
• Assisting in maintaining and updating the program budget
• Maintaining and updating the program database
• Maintaining and updating spreadsheets to track program activities, results and impact
• Performing administrative tasks as needed
• Occasional program travel as appropriate

Skills and Qualifications

• Bachelor’s degree from an accredited academic institution
• Minimum of one year of experience working in a professional office environment
• Strong and proven organisational skills
• Attention to detail
• Proficiency in MS Office (especially MS Word and MS Excel)
• Ability to process, organise and manage information; Salesforce or other database experience is a plus
• Ability to prioritise tasks in a high-energy, fast-paced environment
• Excellent writing and communication skills (English)
• Experience using social media including Twitter, Facebook and LinkedIn is preferred
• Professional proficiency in French or Arabic is a plus

Key Competencies

The Program Assistant will demonstrate the following competencies:

• Understanding of best journalistic practices; understanding of program implementation including logistics, timelines, budgets, monitoring and evaluation, deliverables and impact
• Exceptional organisational skills with the ability to multitask, anticipate issues and meet deadlines
• Work both independently and as a team member in a diverse, fast-paced environment
• Strong critical thinking and problem-solving skills
• Great at engaging people from a variety of backgrounds and professional levels
• Bring new ideas that produce high-quality results

How to apply

Applications will be reviewed on a rolling basis. To learn more and apply, please click here.