Finance Assistant, Eastern Europe and Central Asia

BBC Media Action seeks to hire a Finance Assistant, Eastern Europe and Central Asia, who will contribute to the effectiveness and impact of the programme by supporting the Finance Manager to ensure sound financial, grant management, and administrative practices across the EECA programme.

The Finance Assistant will work with the Finance Manager and Project Managers to ensure that the financial systems and procedures are of high quality and compliant with requirements of BBC Media Action and their donors.

Responsibilities

• Process invoices for the EECA team through the BBC systems and liasing with BBC finance team;
• Set up new customers ensuring bank details are all correct;
• Monitor and track invoices received in the EECA team and ensure they are processed promptly and accurately;
• Track and reconcile consultants’ invoices;
• Support Finance Manager in the budgeting and forecasting process Collate and review timesheets from EECA staff;
• In close coordination with Finance Manager and other members of the EECA team, review relevant programmes’ internal finance systems and procedures to contribute to ongoing capacity building and programmatic standards;
• Check reports for financial accuracy and proper coding of expenses in line with relevant systems and procedures;
• Ensure customers are checked against sanctions list;
• Contribute to the improvement of finance systems within the wider organisation;
• Ensure project budgets are up to date, accurate and available to all;
• Assist in compiling donor financial reports, including preparation of supporting documentation;
• Support Finance Manager in the set-up of project budgets;
• Track donor income;
• Review expenditure to ensure compliance with donor guidelines;
• Support the EECA team with project related procurement;
• Provide support on project audits, including preparation of audit file.

Essential qualifications

• Organised with ability to prioritise own workload effectively, to coordinate activities and conflicting. demands to ensure that tight deadlines are met.
• Experience of working in the charity sector and knowledge of donor funding.
• Effective communication skills with the ability to work well with range of people at all levels.
• Meticulous attention to detail, particularly in regards of financial data management.
• Proficient computer skills with strong experience of office software packages and experience of finance packages(i.e. Word, Excel and PowerPoint).
• Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary.
• Experience of reviewing project financial reports and reconciling financial data.

Desirable qualifications

• Relevant finance qualification.
• Experience of SAP and/or Access Dimensions
• Experience of countries in Eastern Europe and Central Asia
• Second language (Russian or Ukrainian)

How to apply

The deadline for applications is August 6, 2024. To learn more and apply, please click here.